Administrative Assistant - Job Posting

Job details – Apply here

  • Location:  Grande Prairie, AB
  • Workplace information:  On site
  • Salary:  $23.00 to $30.00 hourly (To be negotiated) / 30 to 40 hours per week
  • Terms of employment: Permanent employment (Full time)
  • Starts as soon as possible
  • Benefits: Health benefits, Financial benefits, Long term benefits, Other benefits

Overview

Languages

English

Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

 Work must be completed at the physical location. There is no option to work remotely.

Work setting

  • Relocation costs not covered by employer
  • Willing to relocate
  • Finance and insurance

Budgetary responsibility

  • 0 – $100,000

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

  • MS Windows
  • Electronic scheduler
  • MS Office

Technical terminology

  • Financial
  • Business

Area of specialization

  • Correspondence
  • Financial statements
  • Accounting

Additional information

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

Benefits

Health benefits

  • Dental plan
  • Disability benefits
  • Health care plan

Financial benefits

  • Life insurance

Long term benefits

  • Long-term care insurance

Other benefits

  • Free parking available
  • Learning/training paid by employer
  • Paid time off (volunteering or personal days)
  • Team building opportunities
  • Wellness program